Features
Employee data
- Store, retrieve, query and analyze employee data to assure government compliance including personal, demographic and EEO data
- Capture compensation history and compa-ratios for evaluating pay grades
- Maintain employee benefit data including flexible spending accounts and COBRA
- Store health and attendance data including FMLA absences
- Track company property issued to employees
- Perform OSHA case tracking, reporting and history maintenance
- Keep up-to-date with employee awards and text notes for use during performance appraisals and succession planning
- Schedule and maintain performance review data using user-defined criteria, weights and notes
- Automatically calculate benefit eligibility
Hiring/terminating employees
- User can define sequence of screens to capture new hire data
- Automatically generate COBRA letters and election forms
- Retain terminated employees in the system until archiving is desired
- Identify the rehire status of terminated employees
- Transfer employees to different divisions or companies without re- entering data
Salary management
- Establish, review and modify salaries, retaining history
- Analyze salary within ranges
- Conduct "what if" scenario for percentage and dollar wage changes
Benefit management
- Enroll, modify and terminate employee benefits
- Manage and analyze benefits and produce benefit statements
Position management
- Create and budget positions including cost, hours and FTEs
- Track position history and employees holding position
- Analyze actual versus budgeted hours, FTEs and costs: assign multiple jobs to an employee, each with a unique rate of pay
Recruitment
- Eliminate the need to re-enter applicant data when hiring – simply transfer the data to the employee
- Generate offer and rejection letters through seamless integration with Microsoft Word and track their status
BENEFITS
Lower benefit costs
Review benefit costs and usage in order to renegotiate benefit plans.
Reduce absenteeism
Lower absenteeism by implementing programs based on your correlation between health indicators and absences.
Objective evaluations
By reducing performance evaluations to more objective quantitative and weighted data, it is easier to compare the performance of one employee to another. User-defined weights and performance categories ensure evaluation is being done on those items of importance to your organization. This facilitates the process of promotion and salary increase determination in addition to succession planning.
Government compliance
TotalHR tracks all data required for EEO, VETS-100, OSHA and I-9 reports. Being able to generate ad hoc queries means you can track your compliance to all regulations and produce the appropriate government forms in paper or electronic form.
Streamlined processes
Data redundancy and discrepancies are eliminated because changes are instantly reflected in your payroll, personnel and benefit applications. An integrated database makes it easier to deliver consolidated reports to senior management on such critical issues as benefits, trends and staffing requirements. Task management automates steps through the required processes for hires, terminations, salary changes and transfers.
Strategic planning
TotalHR helps you turn reams of HR information into useful analysis of labor issues within your company. With some of the most extensive and flexible reporting functions built right into the system, you can view employee information whenever and however you choose.
